Pitch Your Workshop Session

Proposal Type B: For IACC Global Solutions Workshops

Important! This section outlines the steps for submitting a workshop proposal under the IACC Global Solutions. If you’d like to submit a session proposal for the interactive Game Changers sessions (type A), see this section.

  • Step 1. Familiarise yourself with the IACC Global Solutions (see details on page 9 around the plenary sessions)
  • Step 2. Read the Workshop Selection Criteria & Workshop Coordinator, Moderator and Expert Guidelines on Pages 19-21
  • Step 3. After choosing your theme and focus of your session, see the workshop proposal form at /agenda/pitch-your-workshop-session/
  • Step 4. Contact the people you would like to involve in the session and secure their participation. Proposals with confirmed speakers will be given preference.
  • Step 5. Think about the specific questions asked and information required to duly complete workshop proposal form. As soon as you have this information, submit your proposal online. Once you have submitted the proposal you will not be able to make additional changes.

Important Facts & Figures Specifically for IACC Global Solutions Workshops

The Game Changers information is in the next section!

Number of traditional workshop sessions: 30 maximum
Traditional workshop set-up: Panel
Sessions will be live streamed to a virtual audience
Duration of sessions: 2:00 hours maximum
Number of experts per session: 3 maximum
Session coordinator: 1 maximum
Moderator: 1 maximum
Rapporteur: 1 maximum
Simultaneous translations: Portuguese, and either Spanish or French
Equipment provided: Lap top, beamer, giant screen, stationery
Young Journalists Anchor: To speak to the online audience participating virtually
Workshop Runner: Will be assigned to your team by the Organisers, the runner provides troubleshooting support and she/he will collect your workshop report

Session Aims

  • To clearly identify the long and short term goals for action, based upon the afore-mentioned conference objectives.
  • To formulate collective action strategies that identifies agents, methods and resources for achieving the above-mentioned session selection criteria goals.
  • To present tools, instruments and strategies to achieve the objectives of the Conference.
  • To facilitate the exchange of similar experiences and knowledge and learning amongst the audience.

Guidelines for Session Coordinators, Moderators, Experts, and Rapporteurs

1. Role of the Session Coordinator
Session coordinators are responsible for session design, preparation, successful running during the Conference and delivering the session reports. If necessary, you can be supported in your work by a Session Advisor. Below are a set of guidelines designed to assist you with your role.

You are required to:

  • Identify, secure and communicate with the workshop moderator, rapporteur and panellists. In particular, ensure that all have received the necessary information about the Conference, Framework, workshop format, objectives and key working questions, as well as the biographies of the other workshop members, panellists topics, papers and/or presentations. Consistently inform your session experts about any changes or developments related to the workshop preparations.
  •  Ensure that you, the moderator, the rapporteur and the panellists have registered for the Conference via the 15th IACC website (www.15iacc.org).
  •  Share the workshop outline with your workshop panellists, the moderator and the rapporteur. Ensure the outline is taken into account during the panellists’ preparatory work.
  • Develop a 250-500 word workshop abstract (in narrative form) containing each panellist’s thematic contribution and a summary of expected findings and submit it to the IACC team no later than 1 August 2012.
  • Collate panellists’ papers and/or presentations and deliver them in one email to the IACC team by 1 October 2012. This includes the workshop papers (addressing and answering the workshop working questions) as well as a draft of workshop recommendations (include potential outputs, concrete follow up actions and advocacy messages.
  • Develop interest in your workshop by widely promoting the Conference and your workshop to IACC delegates and external individuals/organisations.
  • Ensure the efficient running of the workshop at the Conference.
  • By October 2012, the IACC Organisers will put you in touch with your workshop assistant. During the Conference the workshop assistant will help you in ensuring a timely and efficient running of your workshop.
  • Assist the rapporteur on the day of the workshop with writing the short workshop report, and ensure timely delivery of the long workshop report.
  • Alert IACC team about necessary translation arrangements.

2. Guidelines for Session Moderators (or facilitators)

Role of the Workshop Moderator

The moderator’s key responsibility is to ensure a provocative, solution oriented and debate driven session. Moderators should possess a comprehensive knowledge of the topics to be addressed during the workshop. It is crucial that moderators maintain regular correspondence with the workshop coordinator and other panellists; she/he should be familiar with each panellist’s area of expertise, have a clear understanding of the workshop objectives and how to manage the discussion.

As a moderator, it is important that you familiarise yourself with the roles of the workshop coordinator and rapporteur.

You are required to:

  • Arrange to meet with the coordinator, panellists and rapporteur at least 40 minutes before the workshop to discuss the running of the workshop.
  • Arrange to meet with the Young Journalist Anchor for your session, and agree on several slots for the anchor to intervene and pose questions to the experts from the virtual audience.
  • Begin the session by introducing the panellists’ bios (don’t take too long here!), sessions objectives, expected outcomes, working questions, session method and time structure.
  • Ensure that the session proceeds in accordance with your specific workshop time schedule.
  • Moderate the discussion and keep and your listeners engaged.
  • Clearly summarise the panellists’ key findings and open the debate to the floor.
  • Engage the audience in the discussion. Ensure space for the audience to ask questions.
  • Moderate the panel and ensure that workshop objectives and working questions are clearly addressed, secure concrete conclusions and recommendations.
  • Ensure sufficient time is given to questions and answers between the public and the panellists as per the workshop model.
  • Control the flow and length of questions and answers between the public and the panellists.
  • Close the session by delivering final remarks, including a summary of the most important conclusions, findings and recommendations.
  • After the session, work with the panellists and draw up and a summary of the most important conclusions, findings and recommendations. Share this document with the workshop rapporteur.
  • Finally, go through the main points to be included in the short and long workshop reports. Please check the reports upon completion and assist the rapporteur with their task.

3. Guidelines for Session Rapporteurs

Role of the Rapporteur

Rapporteurs play an important role in the successful reporting and follow up of the workshop session. Working with the workshop coordinator and moderator, the aim is to ensure that the proceedings and outcomes of the session are clearly recorded so that the findings of the workshop can then be shared with the anti-corruption movement and made available to the public.

  • Prepare two written workshop reports – one short report for immediate delivery on the evening of the workshop (or next morning for evening workshops), and one long report for delivery after the conference by 14 November 2012.
  • Text for the short and long reports should be inputted in the Rapporteur Report Forms (to be provided prior to the Conference) and delivered to the workshop coordinator and moderator for final review and sign off. The short report shall consist of no more than 800 words and the long report shall consist of no more than 2,000 words.
  • The reports will be published on the IACC website. You will be responsible for the content. Please keep in mind that the text should be clear, concise and accurate.
  • Content from the short report may be included in the Conference Newsletter (IACC today!) or the Conference Declaration.
  • For morning sessions, please deliver the short report at the latest by 18:00 (6 pm) on the day of the workshop.
  • For afternoon sessions, please deliver the short report by 12:00 (noon) on the next day of the sessions.
  • The short report should be delivered in electronic format to the rapporteurs coordinator who will be available in the rapporteurs’ room.
  • The long report should be sent in Word Format to the IACC Team via email to iacc@transparency.org no later than 14 November 2012. Please remember that the moderator should sign off on the report before it is submitted to the IACC team.
  • Computers will be made available for rapporteurs in a designated workshop report writing room.

4. Important deadlines

  • Submit your session proposal online here by 15 June (COB Berlin time)

UPDATE: The Call for Proposals has ended now! Thanks a lot to everyone who has submitted their proposal!

  • Submit the session abstract to the IACC team no later than 1 August.
  • Collect session contributors’ papers/presentations and submit to IACC team by 1 October.
  • Ensure session moderator, expert and rapporteur register to the Conference, book their flights and hotels no later than 1 August. Accommodation is very difficult to find in Brasilia, so please make your reservation without further delay.
  • For morning sessions short session reports should be submitted on the evening of the session and for the evening sessions reports should be submitted no later than 12:00 of the following day.
  • The long reports of each session are due on 14 November 2012

Please note that workshop outlines, abstracts, papers and experts’ bios will be placed on the 15th IACC website prior to the conference.

Caution! If you do not submit the above information to the IACC team in a timely manner, your session will not be included in the printed conference programme, and the organisers have the opportunity to offer the session slot to another individual.